Landscaper · Quotes and invoices
Quote software for landscapers
Garden design, mowing, pruning, patios: outdoor work that changes with the seasons. Quote item by item and set up a maintenance contract in one click.
A sample landscaping quote
| Service | Qty | Unit price excl. VAT | Total excl. VAT |
|---|---|---|---|
| Earthworks and ground preparation | 40 m² | €14.00 | €560.00 |
| Lawn installation (seed or turf) | 40 m² | €9.00 | €360.00 |
| Hedge planting, supply and installation | 12 lin. m | €32.00 | €384.00 |
| Green waste removal | 1 flat rate | €120.00 | €120.00 |
VAT 20%: €284.80
Total incl. VAT: €1,708.80
Example for guidance only: prices and VAT rates vary depending on your region, suppliers and the job.
How to prepare a landscaping quote
To price a landscaping quote, break the job down into measurable items: earthworks and ground preparation per square meter, lawn installation per square meter, hedge planting per linear meter, green waste removal at a flat rate. For each item, separate materials (topsoil, grass seed or turf, plants, mulch, geotextile) from labor, with a realistic time per unit. Add equipment rental, travel costs and waste disposal fees if needed. Finally, allow a margin for the unknowns of outdoor work: stony soil, stumps and roots, narrow garden access or rain that pushes the job back.
On a garden quote, describe exactly what you are delivering: plant species, size or height at planting, how plants are supplied (root-balled, container-grown, bare-root) and the type of lawn chosen. Specify who handles watering after planting and when the work is scheduled, because the season matters. Photos of the site before work and a note on access help avoid disputes. If you build structures covered by France's mandatory ten-year insurance (assurance décennale), such as certain patios or masonry walls, state your insurer and geographic coverage. In France, the standard VAT rate is 20%. If you are a micro-entrepreneur not charging VAT, add the legal mention « TVA non applicable, art. 293 B du CGI » (VAT not applicable, art. 293 B of the French Tax Code).
With Ecomely, you build your quote item by item, in square meters, linear meters or flat rates, with clear quantities and unit prices. Describe the job in a few words and Zély, the AI Assistant, prepares a draft for you to adjust before sending. Your client receives a link and signs the quote online, no printing needed. Once the work is done, you turn the quote into an invoice in one click, and the client can pay by card. Automatic reminders take care of late payments. Each client record brings together quotes and invoices, making it easy to follow the clients whose gardens you maintain season after season.
What Ecomely does for landscapers
- Fill in quotes from your phone, with your saved services and prices.
- Clients sign online from a simple link.
- Turn a quote into an invoice in one click, with card payment and reminders.
- Clients, documents and emails all in one place.
Trade vocabulary
- Earthworks (terrassement)
- Leveling and digging work on the site.
- Mulching (paillage)
- A layer of wood chips or bark that retains moisture and keeps weeds down.
- Geotextile
- Fabric laid under gravel or paving to stop weeds from growing through.
- Linear meter (mètre linéaire, ml)
- The unit used for a hedge, an edging or a fence.
Frequently asked questions
For mowing and pruning, is it better to charge by the hour or a flat rate?
Both work. A flat rate reassures the client and suits gardens you know well: you estimate the time spent, plus collecting and removing waste. Hourly billing works better for a first visit to a neglected garden, where time is hard to predict. Either way, state clearly on the quote what is and isn't included.
How should I show green waste removal on my quote?
Create a dedicated line, at a flat rate or by volume, rather than burying it in another item. Your client sees what they are paying for, and you can adjust the amount based on the quantity of clippings, removed turf or stumps. Specify whether removal includes transport and disposal at a waste center, or whether the waste stays on site for composting.
What VAT rate applies to creating a garden?
In France, the 20% rate generally applies. The reduced rates available for certain work in homes depend on specific conditions and do not automatically apply to outdoor landscaping. If you are unsure about a particular job, check with your accountant before sending the quote. If you are a micro-entrepreneur exempt from VAT, add « TVA non applicable, art. 293 B du CGI ».
My client wants to add shrubs after signing the quote. What should I do?
Don't modify the signed quote: issue a new quote for the extra shrubs, with quantities, species and unit prices. In Ecomely, you send it to your client, who signs it online just like the first one. Both documents stay filed in their client record, and you can turn them into an invoice once the work is finished.
The rules mentioned on this page (VAT, required quote details, insurance) are those that apply in France.